Whether you have a small or large company, office relocation is plenty of work. Along with transferring a lot of valuable equipment, electronics and furniture, you also have to worry about an entire team of employees! When you’re dealing with such an overwhelming task, it’s hard to determine where to start.
Here are some tips on how to successfully relocate your office.
Plan Early & Create a Timeline
You can’t wait until last minute to start packing an entire office space. If you do, you might find yourself scrambling to get things done efficiently. As a result, you’ll likely forget essential items or rush to pack your possessions, which in turn can lead to potential damages. Avoid this overwhelming feeling by planning in advance! Get a blueprint of your current space and new space, then decide how many items you can bring and where they go. This way, you can be organized and prepared with what to bring and you can determine how long you need to pack it.
When planning, make sure you create a timeline and discuss it with your coworkers to ensure that the plan is feasible. Typically, small offices need approximately 3 months to prepare, while large ones need 6-8 months.
Designate Someone as the Manager
When moving an entire office, you have to divide up the work between everyone. However, you still should make someone in charge of the overall process to ensure that it’s running smoothly. It would be a good idea to choose the administrative assistant of your office, who’s organized and detail oriented with all tasks.
Everyone Should Pack their Own Desk!
Even if you’ve hired movers, it’s important for every staff member to clean their own desk area. Encourage your staff to complete the task a little bit at a time so that they don’t leave it to the last minute. If you can, give your team some time off to work on this large task!
Find out the New Buildings Rules
Determine what time you’re allowed to move all your items in the new building. Some buildings don’t let you move during non-business hours, so make sure you get the rules from building management.
Get your I.T. department to devise a plan to successfully move all electronics without causing them any damage. Some of these items may include computers, servers and phones. Also, give them some time to figure out new data and internet plans if required.
Make sure you’re extremely detailed when labelling all your boxes so that it won’t take too long to sort through, load and unpack. This will also help you keep operations running during the move! Spend extra time on organizing the boxes.
Hire Armando Movers
Hiring movers is an important task if you want to ensure that the job is done quickly and effectively. We’re confident that once you’ve researched about different moving companies, you will choose to get the job done with the experts at Armando Movers! Eliminate the stress from you and your staff and let us do the job for you. Contact us today.